Politique de confidentialité

Privacy Statement - Website and Marketing

Last updated on 01/04/2025

Hiab Corporation (“we” or “Hiab”) recognizes the importance of protecting individuals’ privacy and processing personal data in accordance with the applicable privacy laws. The purpose of this Privacy Statement (“Statement”) is to communicate the ways we process personal data when you visit our websites, receive newsletters or marketing material from us or participate in events, online forums or social networks hosted by us.

We comply with the European Union (EU) General Data Protection Regulation 2016/679 (GDPR) as well as with any other applicable data protection legislation. Should any applicable mandatory laws or regulations be in conflict with this Statement, we will respect such laws and regulations over any conflicting parts in this Statement.

Contact information of the data controller

Data controller, and therefore the legal entity responsible for collection and use of personal data under this privacy policy is Hiab Corporation. The contact information of the data controller is the following:

Hiab Corporation

Business ID: 1927402-8

Address: Itämerenkatu 25, 00180 Helsinki, Finland

Please contact us at privacy@hiab.com if you have any questions in regards to the protection of your personal data or if you wish to exercise your legal rights.

In regards to detailed data processing activities, individual Hiab affiliate companies may also operate as data controllers, either independently or jointly with Hiab. The contact information of the individual Hiab affiliate companies is available upon request.

Purposes of processing personal data

We collect the personal data for the following purposes:

• Newsletter and stock exchange release subscriptions
• To operate and improve our websites
• To tailor the content of our website to provide you with a more personalised experience and to provide information about our products and services that might be of interest to you To manage and respond to requests you submit through our website
• To market, generate leads and host corporate events, online forums and social networks
• Direct marketing 

Categories of personal data

In addition to the information you may choose to disclose to us, we may collect your name, email address, phone number, employment details such as company, title, role and position, your IP address, and details on how you interact with us and similar information.

If you visit our website, we may also collect information about you through your use of our website, including information gathered through analytics tools and cookies. For more information, please see our Cookie Policy.

Sources from which we gather your personal data

Marketing, events, online forums and social networks, newsletters and stock exchange release subscriptions. We collect the personal data either directly from you, through your employer company or the company to which you are otherwise related to, or through publicly available sources such as social media channels.

Website. During your visit on our websites we collect data explicitly from you or generate that data through your use of our websites. To make sure that our website is functioning effectively, we or our service providers may use cookies and web beacons which may collect personal data. Additional information on how we use cookies and other tracking technologies and how you can manage your settings can be found in our Cookie Policy.

Legal basis of processing personal data

We collect and process your personal data on the basis of the following legal bases:

• On the basis of a legal obligation to which Hiab is subject
  Processing of personal data may take place to fulfil our obligations under applicable legislation, other regulations or authority decisions. Examples of legal obligations include: bookkeeping regulations, and reporting to tax authorities and supervisory authorities.
• On the basis of the consent of a data subject
  We may collect and process your personal data on the basis of your consent. Examples of such situations include processing of special categories of personal data and sending direct marketing to your personal email address. Information about the purpose, processing activity, categories of personal data and your right to withdraw your consent will be provided when you are asked to give us your consent. Please note that in case you have provided your consent to the processing of your personal data, you can always withdraw the consent at any given time. With regard to cookies, you may at any time withdraw your consent on cookie settings which can be accessed through our website.
• On the basis of the legitimate interests of Hiab
  We also collect and process your personal data when necessary to advance our legitimate interests provided that those legitimate interests are not overridden by your interests or fundamental rights and freedoms. The legitimate interests pursued by Hiab include the following:

Ensuring effective delivery of our services to you;

• Coordination of stock exchange release subscriptions and newsletter subscriptions;
• Coordination of marketing activities towards registered persons in our Client Relationship Management system, including sending and tracking invitations for events, social networks, and online forums;
• Provision and administration of our website;
• Compliance with internal policies and documentation requirements and establishment, exercise and defence of legal claims.

These purposes are necessary for the operation of our business in an efficient manner and therefore require the collection and processing of your personal data. We note that the rights of individuals may sometimes override the legitimate interests of a data controller. However, we have made sure that a fair balance is made between the rights of data subjects and the legitimate interests of individuals.

Disclosures of personal data

We share your personal data on a regular basis with service providers and business partners that operate and process personal data as data processors on our behalf. These data processors may include IT and technology providers hosting and maintaining our data as well as possible marketing partners. We may share your personal data with our affiliate companies for any of the legitimate purposes described in this Statement. We may share your personal data with authorized third parties, such as our resellers.

Your personal data may be also shared where required under any applicable law or regulation or by the order of a court or public authority, to protect or exercise our or your rights, or to prepare or carry out a merger, asset sale, acquisition or other similar arrangement.

We are committed to applying adequate measures to make sure your personal data is secured reasonably and effectively in all instances, including granting access to personal data only to persons who have a reasonable requirement to access the data to be able to perform tasks they are required to do.

Third country transfers

We may transfer your personal data outside the European Union and/or the European Economic Area. In order to ensure adequate protection of any such transferred data, we will ensure that the following conditions apply:

• The EU Commission has decided that there is an adequate level of protection in the country in question;
• other appropriate safeguards have been taken, for example the use of the Standard Contractual Clauses approved by the EU Commission or the data processor has valid Binding Corporate Rules (BCR) in place; or
• there are exceptions in special situations, such as to fulfil a contract with you or your consent to the specific transfer.

In any case, we will always ensure that your personal data is adequately protected as required by applicable laws and regulations. To receive more information on the recipients outside the European Union and/or the European Economic Area and applicable legal transfer mechanism, please contact us at privacy@hiab.com.

Retention of personal data

We retain the personal data for only as long as that data is necessary for the purposes we have collected it, or if we are required to retain that data for longer periods in order to comply with applicable laws. Please note that the data retention obligations will differ within Hiab due to differences in local laws. The retention period applied to the personal data in a specific case will depend on the purpose of processing. As an example, information stored for bookkeeping purposes is stored due to a legal requirement for up to ten years.

We will delete or upon notice correct any incorrect or inaccurate data. We are committed to applying our internal data retention policies, as they are in force from time to time. 

The retention of cookies is described in the Cookie Policy. 

Please contact us at privacy@hiab.com for more detailed information on our data retention policies.

Our information security practices

Personal data may be stored either in hardcopy or electronic form. We recognise our obligation to safeguard the sensitive nature of all personal data. We are, therefore, committed to applying protective measures to secure against the unauthorized access, modification, collection, copying, use, and disclosure of any personal data. These measures include: (i) limiting the access and uses of information to those Hiab personnel, contractors and suppliers and other persons who, for in order to be able to perform their relevant tasks need to have, on a fair and lawful basis, access to the personal data; (ii) use of physical and electronic access codes and passwords to control and restrict access; (iii) training and raising awareness on relevant employees and other personnel about data protection and privacy; and (iv) applying updates and at-minimum-industry standard technical security measures.

Rights of the data subjects

As a data subject you have the right to ask us to tell you what personal data we at any given time store about it. Subject to local applicable laws you also have the right to:

• Request to access your personal data we are keeping about you;
• Request correction of incorrect or incomplete personal data;
• Request us to erase your personal data if you deem that it should be erased, subject to applicable laws and our retention criteria;
• Request us to restrict the use of your personal data;
• Object the processing of your personal data if we process your personal data based on a legitimate interest;
• Request us to transfer your personal data over to you or to another data controller in accordance with the applicable law;
• If we have requested and you have given us your consent to process your personal data, you have the right to withdraw that consent in accordance with applicable laws; and
• Lodge a complaint with a relevant data protection authority if you deem that we have processed your personal data in violation of the applicable data protection laws. Contact details of data protection authorities in EU Member States can be found in the directory maintained by the European Data Protection Board.

We will review such requests and execute them to the fullest extent possible in accordance with applicable laws. If you want to review or verify personal data about you, or to have it corrected or request its erasure, or to restrict or object to the processing of your personal data, or to request a copy of such data, you may exercise your rights by contacting us at privacy@hiab.com.

You will not have to pay a fee to access your personal data or to exercise any of your other rights. However, we may charge a reasonable fee if your request is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.

We may need to request specific information from you to help us confirm your identity and ensure your right to access the data or to exercise any of your other rights. This is another appropriate security measure to ensure that personal data is not disclosed to any person who has no right to receive it.

Changes to this Statement

We reserve the right to update this Statement at any time and encourage you to review this Statement from time to time for any amendments.

See also:

Cookie policy

Privacy Statement - Customers, Partners and Vendors

Legal Notice

Supplemental Privacy Provisions Concerning California

If you are a California resident, you have rights under the California Consumer Privacy Act of 2018 (CCPA), as amended by the California Privacy Rights Acts of 2020 (CPRA), from hereon referred to as “CCPA”. This supplement to the Privacy Statement - Website and Marketing is an overview of the information that is required by the CCPA, and provides instructions for how to exercise the rights granted by the CCPA. “Personal Information” has the meaning given in the CCPA.

Personal Information collected during the preceding 12 months

As set out in the ‘Categories of personal data’, above. In addition we may collect general geolocation data, such as information about the approximate location of a visitor's device when they visit our website.

Purposes of processing Personal Information within the past 12 months

As set out in ‘Purposes of processing personal data’, above.

Sources

As set out in the ‘Sources from which we gather your personal data’, above.

Personal Information disclosed for a business purpose during the preceding 12 months

As set out in the ‘Disclosures of personal data’, above.

Sale and share

Sale: We do not sell Personal Information as the term ‘sell’ is commonly understood. In CCPA, a sale is defined to include disclosures of Personal Information to a third party for monetary or valuable consideration. Select third parties, such as advertising technology partners and data analytics providers may collect or receive information so that we can provide you with targeted advertising. These third parties may benefit from the use of this information for their own purposes, such as improving their own services, which may qualify as a sale under the CCPA. Within the last 12 months, we may have sold information within each of the following categories, with these third parties:

Personal Information:

• Identifiers such as email address, IP address, cookies, and other user tracking information.
• Internet or other network activity information relating to your interactions with our websites, applications, or emails.
• General geolocation data, such as information about the approximate location of your device when you visit our website.
• Professional or employment-related information such as your job title and employer’s name.
• Inferences about your preferences.

Sensitive Personal Information:

• None.

Share: We may have shared certain Personal Information with third parties, such as advertising technology partners and data analytics providers for the purpose of targeted advertising, which may qualify as sharing under the CCPA. Within the last 12 months, we may have shared each of the following categories of information, with these third parties:

Personal Information:

• Identifiers such as email address, IP address, cookies, and other user tracking information.
• Internet or other network activity information relating to your interactions with our websites, applications, or emails.
• General geolocation data, such as information about the approximate location of your device when you visit our website.
• Professional or employment-related information such as your job title and employer’s name.
• Inferences about your preferences. 

Sensitive Personal Information:

• None.

Rights relating to your Personal Information

As a California resident, you have the right to:

• Know your Personal Information: You can request specific pieces of Personal Information, or information about the categories, purposes of use, sources or disclosures of Personal Information that we hold about you by sending an email to privacy@hiab.com or by calling (toll free) (800) 837-2351.
• Request Deletion or Rectify your Personal Information: You can request the deletion of or seek to rectify (correct, update or modify) the Personal Information that we hold about you by sending an email to privacy@hiab.com or by calling (toll free) (800) 837-2351.
• Opt out of Sale or Sharing of your Personal Information, including:
  • To opt out of the use of cookie data for the purposes of targeted advertising, select ‘Cookie Settings’ icon in the corner and set your cookie preferences to ‘Reject All’. If you are accessing our websites while located outside of California, you can opt-out by selecting ‘Cookie Settings’ icon in the corner and setting your cookie preferences to ‘Reject All’.
  • To opt out of the use of email address for the purpose of marketing communications and targeted advertising, send an email to privacy@hiab.com or call (toll free) (800) 837-2351.
  • We also honor your opt-out preference by recognizing user-enabled Global Privacy Control (GPC) as a valid opt-out request (on the browsers or browser extensions that support such a signal).
• Limit the Use or Disclosure of Sensitive Personal Information
  • We do not collect Sensitive Personal Information.

The verifiable consumer request must: (1) provide sufficient information that allows us to reasonably verify you are the person about whom we collected Personal Information, and (2) describe your request with sufficient detail to enable us to properly understand and respond to it.

You have the right to make a free request two times in any 12-month period. We will make the disclosure within 45 days of receiving your request, unless we request an extension. In the event that we reasonably need a 45-day extension, we will notify you of the extension within the initial 45-day period.

Authorized agent

If you want to make a request to know or a request to delete as an authorized agent on behalf of a California resident, you may use the submission methods noted above. As part of our verification process, we may additionally request that you provide proof concerning your status as an authorized agent.

Non-discrimination

You have the right to be free from unlawful discriminatory treatment for exercising your rights under the CCPA.

Children’s information

We do not knowingly sell or share the personal data of children under the age of 16.

How to contact us

Questions about this supplement or about our handling of your Personal Information may be submitted by sending an email to privacy@hiab.com or by calling (toll free) (800) 837-2351.

For more information on our privacy practices that apply to the Personal Information we collect, use and share, see the Privacy Statement - Website and Marketing.